The Conference will normally take place in September each year, at a venue determined two years in advance. Bids to host a conference should therefore be received by the Standing Committee in sufficient time for them to be evaluated and a decision taken at the meeting held during the conference two years ahead.
The programme committee should normally be appointed one year ahead of the start of the conference. Its first business should be to agree the conference Call for Papers, which should be posted as soon as possible thereafter, normally by the end of November in the year before the conference is to be held. The CFP should specify closing dates for submissions, and the target dates for notification of acceptance.
An example timetable is given in the Appendix to this document.