The DRH Conference as an institution is governed by a Standing Committee, whose members act as representatives of various Sponsoring Organizations. Individual conferences are run by a Programme Committee, which is appointed annually by the Standing Committee.
The current Sponsoring Organizations, and their representatives, are listed below: [ see note 2 ]
Sponsorship implies some tangible committment to the conference each year, in cash, time, or both.
New sponsoring organizations may be added (or removed) with approval of a two-thirds majority of the Standing Committee.
Sponsoring organizations must be based in the UK. [ see note 3 ]
The Standing Committee is the executive authority for the DRH Conference. It is composed of
The Standing Committee should not exceed 12 members, and should not contain fewer than six. Additional members representing particular interests of relevance to the conference may be co-opted to serve with the agreement of two-thirds of the existing committee members.
The Chair of the Standing Commitee should be elected annually from its membership. The same person may serve up to a maximum of three years consecutively. [ see note 4 ]
Membership of the Standing Committee is for a renewable term of one year.
The Standing Committee will meet at least twice annually, usually in the course of the DRH conference, once to appoint members to the Programme Committee, and once to review proposals to host the conference.
The Programme Committee for a given conference should normally be appointed at the SC meeting one year before the conference is held, and at the latest in advance of the Call for Proposals for that conference.
The SC is responsible for determining the composition of the Programme Committe. It should normally include one member of the SC (often, but not necessarily, its Chair) to act as Conference Chair, one representative from the site holding the conference to act as Local Organizer, and at least three other members of the Standing Committee. The same individual may not be both Conference Chair and Local Organizer.
The Programme Committee has responsibility for determining the academic programme of the conference. Planning and running of all other aspects of the conference is the responsibility of the Local Organizer, in consultation with the Conference Chair.
The Programme Committee should conduct the majority of its business electronically, meeting only as needed. However, at least one face to face meeting will be necessary to finalize the academic programme of the conference, and this should be timetabled well in advance.