The OUCLJ is edited and run by Oxford postgraduate law students. Its Editorial Committee consists of the General Editor, up to three Editors and up to 16 Associate Editors. The editorial structure is detailed below, followed by information about how editorial posts are filled and vacated, and how students can apply to become OUCLJ Editors.
The Editorial Structure
The General Editor is a postgraduate law student of the University of Oxford who takes overall responsibility for producing the journal. The General Editor's duties include:
Overseeing the production of at least two issues of the journal each year;
Ensuring that the OUCLJ meets the highest academic and publishing standards;
Ensuring that, prior to publication, every article, case note and book review is refereed by at least one member of the Editorial Committee, and at least one other person who is not a member of the Editorial Committee and who is knowledgeable in the relevant subject area; and
Liaising with the publisher.
The Editors are up to three Oxford postgraduate law students responsible for the production of the Journal. Collectively, the General Editor and Editors comprise the Editorial Board.
The Editors' tasks include:
Assisting the General Editor in producing the journal;
Supervising the Associate Editors and the journal's financial affairs; and
Organising meetings, social events and any seminars or conferences held under the auspices of the OUCLJ.
The Associate Editors are between 6 and 16 Oxford postgraduate law students who produce the journal. Associate Editors are divided into groups, each of which assists (and is supervised by) a member of the Editorial Board. Major decisions, as well as decisions concerning administrative issues relating to the production of the journal, are made by the full Editorial Committee.
Becoming an Associate Editor
Each year, the Editorial Committee determines the precise method and process by which Associate Editors are to be selected. Generally speaking, by the end of first week of Michaelmas Term each year, advertisements are posted on Law Faculty noticeboards in the St Cross Building and sent by email (via the Law Postgraduate maillist), inviting Oxford postgraduate law students to apply to become Associate Editors. All Oxford postgraduate law students are warmly encouraged to apply, whether they are doing taught course degrees (including BCL and MJur) or research degrees. Prior editorial experience is helpful but not required.
Each applicant must submit a written application by paper or electronically to the General Editor by the specified closing date. Where an interview is to be part of the selection process, all interviews are conducted by two members of the Editorial Committee, at least one of whom is a member of the Editorial Board.
By the end of the seventh week of Michaelmas Term, the Editorial Committee meets and votes on the admission of new Associate Editors. When voting, the only written materials that Editorial Committee members consider are the written applications and any reports of the interviewers. When voting, Editorial Committee members only consider the following matters: applicants' academic backgrounds; applicants' editorial potential, including any legal publishing or general publishing experience as authors, editors or both; applicants' areas of legal interest and knowledge; diversity of background of applicants; and applicants' ability to co-operate with the existing Editorial Committee.
Upon election, the General Editor notifies successful applicants as soon as possible of the Editorial Committee's offer of membership. Applicants become Associate Editors once these offers are accepted.
When and how Editors are appointed
The Editorial Committee elects from its members the General Editor and up to three Editors. Elections take place in Trinity Term and appointments take effect from the end of that term (when the tenure of all outgoing Editorial Board members also comes to an end). Any person standing for election must be registered as a postgraduate law student at Oxford for the following academic year, and must already have spent the current academic year (or longer) as an Associate Editor.
Candidates for election may be nominated by themselves or by other members of the Editorial Committee with the candidates' approval, and do not need to be seconded. When voting, the Editorial Committee considers only candidates' prior conduct on the Editorial Committee and their potential editorial ability.
Term of appointment
The tenure of an Associate Editor terminates after the results of the next election of Associate Editors are announced, or when the Associate Editor ceases to be a student at Oxford, whichever is the sooner. All Editorial Committee members may be re-elected to their positions for a second term.
Editorial Committee members may resign by giving written notice, or may be removed from office upon a vote of the Editorial Committee following a formal procedure set down in the OUCLJ Constitution.