Minutes of 2004 AGM
Time: 6pm, Friday 5th week, Hilary 2004
Venue: University College
Apologies for absence
Apologies for abscence were received from Simon Sellars
Alex Gough & Roy Auty Memorial Sherry
This was drunk while we awaited all the committee arriving
Minutes of 2003 AGM, and matters arising
The minutes of the previous AGM were accepted as a genuine reflection
of the meeting, with the following additions:
Nicola Morris Roly Poly Competition: this was carried out during HT
8th week session and was won by Nicola herself.
Oxford Beach Competition: this was held on Sat 28th June 2003
and was very hot and a great success.
Election of Officers: Co-options for the remaining 2003
committee positions were Nick Burch and Katrina Haan for Social Sec,
and Hilary Hamnett for Equipment.
Club Logo: Following the motion by Chris Bray to use the club
logo more, it has been used on more club kit, as a letter head and on
club handouts. It had still to be put on the website.
President's Report, Greg Pearson
The president told that the club had had a good year "I think" but that he
was a little disappointed with the turn out for competitions and the
performance of Oxford A in the Oxford Competition as we came 22nd. He
said he quietly confident about Varsity.
He also said that the Wednesday training sessions were starting to pay off.
Treasurer's Report, Jo Sobek
The treasurer produced detailed statements of the club accounts and a
forecast for the next term. She pointed out that we made a profit of
£127.54 on the Oxford Competition, but that the scout hut cheque
hadn't been cashed and OUSD hadn't asked us to pay for the pool hire yet.
She also suggested that to encourage more people to compete that we pay
the complete travel costs of new competitors and make a £5
contribution to all others.
The club is also still waiting for people to pay their £10 subs
so that proof can be sent to the pool and we can claim back money for
each person who has paid the £60 fee from the sports fed.
She also noted that some people still haven't paid for Christmas dinner.
Election of Officers
The following people have put themselves forwards to fill posts on
next years committee:
President: Hilary Hamnett
Captain: Jo Sobek
Treasurer: Chris Bull
Equipment: Alex Lui
All the above nominees were voted in. It was agreed that the president
should take over the role of secretary until someone is co-opted.
Esther and Emily were subsequently co-opted as Social Secs.
Change of constitution
Change of paragraph 3 of the constitution to include that members of the
club are those that have paid the relevant subscription and joined
the university swimming pool.
Proposed: Hilary Hamnett
Oxford Competition 2004
Due to the large number of teams and general disorganization of the
Oxford Competition 2003 that if our comp next year is the first of the
year (tbc at BULSC Captains meeting) it be for freshers teams only and
is strictly limited to 2 teams per club.
Proposed: Jo Sobek
Change of training session
If agreeable with the swimming pool the club's main session be moved back
to Monday evenings.
Proposed: Jo and Hilary
Removal of the motion to buy a Wire Box from the constitution
Since the club now has a wire box at OUSD remove 8(g) from the constitution.
Proposed: Hilary Hamnett
Setting of subscription fee for 2004/2005
It was agreed that these would stay at £10 for the year with an
option to pay in Hilary term.
Any Other Business
The captain suggested that we try and agree with the pool to have a trial
week at the start of Hilary and Trinity terms for new members.
Dinner was University College formal hall (arranged by Jo and Lisi) and
was followed by Univ bar where the awards were voted.
Chris Bray award for extreme muppetry
Greg won for the third year running!
John Worth "Dark Horse" award
- Lisi - for coming from nowhere to beat us all at monopoly at
Lisi is therefore OULSC's "Dark Horse"
Chrisaimee couply award
- Greg and Liz
- Nick and Hilary
- Annant and Nikki
- Chris and Aimee
Greg and Liz won for being the only couple to get married so far
Nick Burch `stalker' award
- Hilary - for finding out the gossip about Jo and passing it on
Freedom of information award
- Alex Herbert from Birmingham for complaining about the clubs'
report from the Birmingham 2004 competition.
Strangely enough, Alex won
Jo Hemmingway "bandstand" award
- Jo - for pulling the bloke whose name she didn't know the night
before Birmingham and the guy from the uni pool.
- Greg - for being found naked with Liz in Nick's house by the
landlord who came to show some people around.
Alex Gough Memorial Ribena
- Alex - for hardly ever drinking
Alex won, and drunk his pint at the Varsity social