Bodleian Libraries Master Content

This provides a place to gather together and check off all the various pieces of "Master Content" commissioned as part of the Bodleian Libraries Web Redevelopment Project.


Anyone can copy, print and scan within the library using the Bodleian Libraries' PCAS system. To operate any of the self-service printer/copiers/scanners you will need to set up a PCAS online account.

How do I set up an account?

Set up a new PCAS account by visiting PCAS Webpay. If you are on a Bodleian Libraries PC, you can click on the PCAS shortcut. Once you have set up an account you can add credit by visiting the same site.
More information can be found on the PCAS Libguides.

How much does it cost?

The current costs are in the table below.

Single Sided Double sided (Duplex)
b/w or colour scan 2p n/a
b/w A4 photocopy or print 6p 9p
colour A4 photocopy or print 38p 57p
b/w A3 photocopy or print 10p 15p
colour A3 photocopy or print 76p £1.14

How do I photocopy, scan or print?

Guides on how to photocopy, can or print can be found on the PCAS Libguides.

Personal scanners and digital cameras

Readers are able to use personal scanners and digital cameras to make copies of printed material in the Bodleian Libraries, with some exceptions. Read more about use on the Digital cameras and scanners page

How do I contact to ask questions or report problems?

It is often worth speaking to library staff. However you can also email

Terms and conditions can be found on the PCAS Terms and Conditions Pages.

This section will also have a right-hand-box with copyright information, and links to scan & deliver, and imaging under the heading "related services".


You may legally copy..

from a book one chapter or 5%, whichever is the greater
from an article
(or conference proceedings or other non-literary collective work)
one article or 5%, whichever is the greater
from a law report one case or 5%, whichever is the greater
from a collective literary work
(eg short stories, poems, etc)
one short story or poem only, up to 10 pages in length

Various other laws may apply in cases where you are writing a review or an essay, or where more than 70 years have passed since the author's death. For more detailed copyright advice, please visit the Bodleian Libraries' copyright pages.


Imaging Services is the primary provider of photographic prints, paper prints from microfilm and digital files within the Bodleian Libraries.

The department also administers permissions to use these images in electronic and non-electronic forms.

How to order

Download and complete the Imaging Services order form (PDF), following the instructions on the form. The order form contains full price details, and terms and conditions – including copyright and permission to reproduce.

Please ensure that you observe copyright restrictions and have completed the relevant permission to reproduce forms.

Enquiries and contact information

The Bodleian Libraries' Imaging Services
Osney One Building
Osney Mead
tel: 01865 (2)77061
fax: 01865 (2)87127

Permission to reproduce

The Bodleian Libraries owns and retains the copyright on all reproductions produced at all times. This is separate from the original copyright of the material.

Customers may not reproduce any material supplied for any reason (including academic or personal, whether for profit or not) without written permission from the Bodleian Libraries.

Depending on what sort of usage you intend, download and print the relevant form:

The standard fees for each are given on the forms.

This section will also have a right-hand-box with copyright information

Bodleian Libraries PCs

Bodleian Libraries PCs are equipped with a range of software including Microsoft Office and Internet Explorer.

To log in to a Bodleian Libraries PC, use your barcode number and your password.

Please note that these PCs are not secure places to save documents, as they are reimaged each time you log off .

Bodleian Libraries wireless internet

To use the service please connect your laptop or mobile device to Bodleian-Libraries. When you open a web browser you will be prompted for your barcode number and your password. Once you have entered your details correctly you will be admitted to the network.

Library Cards and University Cards are issued with default passwords of the user's date of birth in the format DDMMMYYYY (e.g. 16OCT1988). You should reset your password at the first opportunity, which you can do from here:

Please note that if you change your Library Card/University Card password, you will not be able to use your new password to login to the wireless network for about one minute.

Library Passwords

What are the passwords?

Oxford Single Sign-On (SSO)Takes the form "ABCD1234". Given to all full members of the University. Find out more at
Bodleian barcode and passwordYour Bodleian barcode is the seven-digit number above the barcode on your Bodleian card. You can create or reset a password at
PCAS username and passwordYou can choose these yourself when you create a PCAS account. Find out more about PCAS at

Which password do I use to...

Log in to SOLO to view your library account, renew/request books, etc?SSO (current Oxford members only) or Bodleian ID & password (everyone else)
Access e-books, e-journals, and other e-resources from outside Oxford?SSO (current Oxford members only)
Log in to the Bodleian Libraries' wifi?Bodleian ID & password
Log in to public PCs in Bodleian Libraries?Bodleian ID & password
Print, copy, or scan in the Bodleian Libraries?PCAS username & password

Map of Oxford Libraries

Download a PDF map

View Library locations on your mobile

This section will also be embeddable as a right-hand-side box

Disabled readers

The Bodleian Libraries are committed to providing equal access to their services and facilities for all users.

Access to libraries, services and alternative formats

Access information for all Bodleian Libraries and reading rooms
Whether libraries have lifts or lots of stairs and who to contact for support
Libraries and their services
Loan periods, fines and other library services
Accessible Resources Acquisition and Creation Unit (ARACU)
For alternative formats to printed materials such as audio books, electronic texts and Braille

Enquiries and contact information

If you have any queries or problems in accessing libraries and collections, please contact the Disability Librarian via email ( or call 01865 283861.

If you have any other queries, not library related, please contact the Disability Office via email ( or call 01865 289825.

Resources - assistive technology, ergonomic furniture and writing accessible documents

Assistive technology
Information on different types of software and hardware that could help you in your work
Giving accessible presentations
Helpful for anyone who has to give presentations
Writing accessible documents
Make your Word documents more readable by everyone
Ergonomic furniture
Height adjustable tables and chairs and where to find them in libraries
Useful links
Links to other disability support organisations and charities
Relating to disability support and libraries
Assistance Animals
Information on assistance animals (Guide Dogs etc.) and guiding.

Getting a Bodleian card

If you are currently attached to an Oxford University institution (as an employee, student, or academic visitor), your University card serves as your library card.

If you are not a current member of Oxford, then you will need to apply for a Bodleian Card at the Admissions Office. This is free for Oxford graduates and current members of other UK universities; otherwise, charges may apply.

If you are currently engaged in academic research or university-level learning, or if you are graduate of Oxford, then you can apply for a standard Bodleian Card by filling in "Form A".

If you are engaged in private or commercial research or study, or if you wish to have access to our Special Collections, then you can apply for a Bodleian Card by filling in "Form A" and "Form B".

Rules & regulations

Made by the Curators of the University Libraries on 12 June 2006
Approved by Council on 10 July 2006
Amended on 12 July 2007
Amended on 11 June 2009 w.e.f. 1 October 2009
Amended on 3 December 2009 w.e.f. 2 March 2010
Amended on 28 July 2011 w.e.f. 12 August 2011

These regulations embody the Bodleian Library declaration, to which all readers admitted to the Bodleian Libraries' libraries and facilities are deemed to have subscribed, and to which they must adhere. The declaration reads:

"I hereby undertake not to remove from the Library, or to mark, deface, or injure in any way, any volume, document, or other object belonging to it or in its custody; not to bring into the Library or kindle therein any fire or flame, and not to smoke in the Library; and I promise to obey all rules of the Library."


1. These regulations shall apply to all facilities within the Bodleian Libraries.

2. In these regulations "material" means any material, including electronic material, owned by or in the possession or custody of a library or library service and "issued" means legitimately in a reader's possession either as a loan, an intended loan or for consultation or use within a library, and including material and equipment legitimately taken directly by a reader without the intermediation of library staff.

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3. A person may use a library only after being formally registered as a reader in it. With the exception of short-term readers admitted on day passes, all readers must have a valid University or Library Card.

4. Readers may be charged for admission to the Bodleian Libraries and  services in accordance with a tariff to be published from time to time by the Curators of the University Libraries subject to approval by Council.

5. Readers may bring visitors into a library only with the express permission of library staff.

6. The only animals which readers may bring into a library are guide dogs.

7. Readers are responsible for keeping libraries informed of changes in the personal data kept by the libraries, including their address and email address.

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Use of libraries and library material

8. Readers are responsible for material or equipment issued to them until they have returned it in accordance with library procedures, and must at all times protect material or equipment issued to them and must not damage it or expose it to hazardous conditions.

9. Readers must not write in, mark, or otherwise deface or damage library material or equipment in any way.

10. Readers must use only library-approved facilities to photocopy, photograph, or scan material in the library.

11. Readers may eat or drink in a library only as and where indicated by library notices and signs.

12. Readers may use portable computers or other electrical equipment of their own only in accordance with the instructions of library staff.

13. Readers may not use library facilities, including IT or network facilities, either for private profit or commercial purposes (except to the extent authorised under the reader's conditions of employment or other agreement with the University or a college) without specific authorisation from the Bodleian Libraries.

14. Readers may take material from the shelves, call it up from bookstacks, or borrow it only in accordance with library procedures.

15. Readers must observe all regulations and instructions relating to the introduction, deposit, and inspection of bags and cases.

16. Readers must familiarise themselves with and observe the regulations and procedures of each library they use, and must leave the library immediately in the event of a fire alarm or if instructed to do so in any other emergency.

17. Readers must leave library premises by the stated closing time unless permission for after-hours access has been granted.

18. Readers must carry their Readers' or University Cards with them at all times in a library and show their cards if a member of staff requests them to do so.

19. Readers must follow all other reasonable requests of library staff.

20. Readers must return promptly any library material or equipment issued to them if they are requested to do so.

21. Readers must treat as confidential any information which may become available to them through the use of library facilities which is not clearly intended for unrestricted dissemination (such as information about other readers); such information must not be copied, modified, disseminated, or used either in whole or in part without the permission of the library or other person or body entitled to give it.

22. Readers may make copies from library material only as allowed by the Copyright, Designs and Patents Act 1988 as amended by subsequent legislation.

23. Readers must not engage in conduct which infringes in any way the regulations of the University governing the use of the property of or in the possession or custody of the University, or the facilities and services provided by or on behalf of the University, including the Regulations relating to the Use of Information Technology Facilities.

24. Readers must not pass their Readers' or University Cards, , or passwords for accessing electronic resources, or other items issued to them by a library, to another person for library use, or use them for the benefit of another person.

25. Readers must not engage in conduct in a library which causes or is likely to cause inconvenience, annoyance, or offence to other readers or members of staff.

26. When using a computer, electronic mobile devices  or other equipment readers must do so as quietly as possible so as to avoid causing disturbance to others and should not use applications or play media so as to produce sounds audible too ther readers, unless this is required in order to overcome a disclosed disability.

27. Readers must not use computer or other equipment in a way which requires them to speak into the device, unless this is required in order to overcome a disclosed disability.

28. Readers must not engage in the harassment of any other reader or member of library staff.

29. Readers must not smoke in any part of a library.

30. Readers must not prejudice the safety or well-being of any other reader or member of library staff by engaging in disorderly, threatening or offensive behaviour.

31. Readers must show due regard for their own safety and that of other readers and staff.

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32. Where breach or attempted breach of Regulations 8-14 above results in the late return of material borrowed, readers will be liable to pay fines in accordance with a tariff to be published by the Curators of the University Libraries from time to time.

33. Where breach or attempted breach of Regulations 8-14 above results in damage to or loss of materials issued to them, readers will be liable for the costs of making good the damage or loss, including administrative and replacement costs.

34. Where breach or attempted breach of these Regulations results in the Libraries incurring costs or charges, readers will be liable for reimbursing them and any associated administrative costs.

35. Where breaches of regulations involve misuse of the Libraries’ IT networks, equipment or services, readers may be barred from using or connecting their computers or peripherals to such facilities temporarily or permanently.

36. Unless otherwise dealt with by these or by local regulations, infringement or attempted infringement of these Regulations by members of the University as defined in Statute II Section 1 will be dealt with under the disciplinary procedures of the University as set out in Statute XI and associated Regulations.

37. Unless otherwise dealt with by these or by local regulations, infringement or attempted infringement of these Regulations by persons who are not members of the University will be dealt with under the Section 41(7) of Statute XI and associated Regulations.

[Note: Statutes and Regulations may be consulted at Amendments may be published in Oxford University Gazette ( from time to time.]

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The Bodleian Libraries are made up of eight different departments:

This page on Library Management outlines the administrative structure of the Bodleian Libraries including information on the senior management committees, a list of strategy groups and the organisational chart.

Read more about Legal Deposit, and the unique role this practice has had in the development of the University's library collections.

File note of the mechanism under which Bodleian trading activities are correctly accounted for

Guidelines have been agreed between HM Revenue & Customs and sector representative bodies for the Corporation Tax treatment of UK Universities. These reflect UK legal obligations, with further clarification from the Charity Commission on the interpretation of public benefit.
These Guidelines endorse the standard sector model for non-primary purpose trades to be carried out as the activities of a subsidiary company. The subsidiary can use Corporate Gift Aid relief to mitigate its taxable profits by way of a donation to the university.
The University of Oxford operates a group of subsidiary companies to conduct potentially taxable trades which are nonetheless complimentary to its primary purposes. The University also acts as undisclosed agent of a trading subsidiary to account for the broad miscellany of individual non-primary purpose activities associated with Departments of the University.

John Huke 20 April 2012

Policies & reports

The following links provide extensive information on the policies and practices of the departments within the Bodleian Libraries.


Reports and strategy

Graduate traineeships

The Graduate Library Trainee scheme offers up to 12 placements each year within the Bodleian Libraries in one of our three subject areas: Humanities, Science and Social Sciences. We have an established staff development programme for graduate trainees (following the SCONUL Code of Practice) in which each appointee would be expected to participate. There are opportunities to attend other relevant staff development activities where appropriate. The trainee posts are open to graduates of any age who intend to undertake a postgraduate library/information course in order to pursue career in Librarianship / Information Management.

The Bodleian Libraries are operating a central recruitment exercise this year. If you apply to the Trainee scheme, your application will be considered for all of the potential placements and our central selection panel will allocate you to the most appropriate placement based upon your background, experience and interests. Wherever you end up working as a Trainee, you are guaranteed a solid grounding in core library activities and an excellent start to your career in the library and information profession.

For further information on the Trainee Programme, of posts available and how to apply please click on the links below:

Graduate Training Opportunities Information from CILIP (includes vacancies at Oxford)

Oxford University Vacancies

2012/2013 Trainee Posts

How to Apply

About SOLO

SOLO (Search Oxford Libraries Online) is the catalogue for the major collections of the libraries of the University of Oxford. It can be searched by anyone, but library members can sign in to SOLO to see additional information, such as the current availability of items; as well as place requests, view their account, and access electronic resources.

How do I access SOLO?

SOLO is available at:

It is also linked from the Bodleian Libraries homepage, and is the home screen usually displayed on PCs in the libraries.

What if I need help?

SOLO Live Help

During core hours (usually Monday-Friday, 9am-5pm), you can talk directly to one of our support team through an online chat widget accessed from the SOLO homepage.

SOLO LibGuide

The online SOLO LibGuide offers more detailed help, giving information on advanced use of SOLO, as well as covering the basics for those getting started.

Video tutorials

Available on the SOLO homepage or the SOLO LibGuide, these cover some of the main aspects of SOLO use and take you step-by-step through some of the key processes.

Other ways to get help

Contact staff in your library, or use "Ask an Oxford Librarian".

Issues & feedback

We are very keen to know what you think about SOLO, and encourage you to report any issues you come across using the SOLO feedback form. Known issues which are currently being worked on are listed on the SOLO known issues page.