Oxford University Association Croquet Club

Code of Conduct 2021/2022

Contents

1. Introduction
2. Club Activities
3. Specialist Officers
4. Event Organisers & Activity Leaders
5. University/Club Activities
6. Activity Registration
7. First Aid
8. Accident and Emergency Procedures
9. Training Courses
10. Club Complaints Procedure
11. Club Social Functions
12. Governing Body Recommendations
13. Code of Conduct Guidelines (section 6 of the safety webpages)

1. Introduction

1.1. Being totally committed to the safety of its members, the Oxford University Association Croquet Club (OUACC) will operate so far as reasonably practicable, in accordance with the following document, its risk assessment, the Proctors' rules and current NGB guidelines.

1.2. The Club is affiliated to the Southern Croquet Federation and the Croquet Association:

The Croquet Association
Cheltenham Croquet Club
Old Bath Road
Cheltenham
Gloucestershire
GL53 7DF
Telephone Number: (01242) 242318
E-mail: caoffice@croquet.org.uk

1.3. It is the responsibility of the Secretaryto ensure that affiliation/membership is paid on the due date of the 02.05.22,and any information on new or current “Best Practice” requested. A copy of the affiliation form should be provided to the Sports Department and its nominated officers as soon as the affiliation/membership is renewed and where possible.

1.4. The Club will appoint a new Committee during the AGM at the end of Trinity Term or at some other time agreed upon by the Committee if the proposed time is unsuitable. The Committee will serve for one complete academic year.

1.5. At least two members of the new Committee will arrange a Safety Briefing/Compliance meeting with the Sports Department and its nominated officers within two weeks of appointment. All clubs must have met with the Sports Department before the end of Michaelmas Term.

1.6. The reviewed and signed versions of the Code of Conduct and Risk Assessment will be supplied to the Sports Department and its nominated officers at an agreed time after the appointment of the new committee.

1.7. The Club has appointed Dr Budimir Rosic, St Anne’s, as its “Senior Member”

1.8. It is the responsibility of the individual, to bring to the attention of the Committee, any known medical condition or previous injuries that may affect their or other Club members' safe participation within the sport. If the issue is of a sensitive nature, then this MUST be raised via the Sports Department and its nominated officers.

1.9. The Club Code of Conduct, Risk Assessment and Constitution shall be available for members on the Club's website under a clear ‘Safety Documents’ link.

2. Club Activities

FOR THE YEAR 2021/2022 OUR PROPOSED ACTIVITIES WILL BE:

3. Specialist Officers

3.1. The Club Committee will consist of at least three of the following officers who shall be fully matriculated members of the University:

President: Theodore Wilmot-Sitwell, theodore.wilmot-sitwell@jesus.ox.ac.uk
Secretary: Harry Forsyth, harry.forsyth@new.ox.ac.uk
Treasurer: Tom Mewes, thomas.mewes@bnc.ox.ac.uk
Cuppers & IT: Theodore Wilmot-Sitwell, theodore.wilmot-sitwell@jesus.ox.ac.uk

The duties and responsibilities of these individual officers are outlined in section 3 of the Code of Conduct guidelines to this document.

4. Event Organiser, Activity Leaders and Coaches and/or Instructors

4.1. The Oxford University Association Croquet Club will follow the guidelines for Event Organisers and Activity leaders, as detailed in the ‘guidelines for the Code of Conduct’ as displayed in section 6 of the safety webpages at http://www.sport.ox.ac.uk/sports-federation/safety

The name of the Club appointed Event Organisers for 2021/2022are:

4.2. The name of the Club appointed Activity Leaders for 2021/2022 are:

4.3. The Oxford University Association Croquet Club has no appointed Coaches/Instructors for 2021/2022.

4.4. Activity Participants:

Although Activity Leaders are responsible for informing participants about the exact nature of an activity, participants should be aware that they are responsible for their own actions, especially if they choose to disregard advice given by an Activity Leader or Event Organiser or Coach and/or Instructor.

5. University Sports Club Activities

5.1. The Oxford University Association Croquet Club will undertake its activities as outlined in section 6 of the Code of Conduct guidelines to this document. http://www.sport.ox.ac.uk/sports-federation/safety

6. Activity Registration

6.1. The Oxford University Association Croquet Club will follow the guidelines of the Trip Registration Form guidelines for trips in the United Kingdom and abroad, as detailed in section 10 and 11 of the safety webpage. http://www.sport.ox.ac.uk/sports-federation/safety

7. First Aid

7.1. The Oxford University Association Croquet Club will follow the guidelines for First Aid provision, as detailed in section 12 of the safety webpage. http://www.sport.ox.ac.uk/sports-federation/safety

7.2. The name of the Club trained and/or qualified First Aiders for 2021/2022 are:

8. Accident and Emergency Procedures

8.1. The Oxford University Association Croquet Club will follow the Accident and Emergency Procedures, as detailed in section 7 of the safety webpage. http://www.sport.ox.ac.uk/sports-federation/safety

9. Training Courses

9.1. In an effort to promote the highest standards of instruction, training and safety, the Oxford University Association Croquet Club actively encourages its members to partake in training courses, gain experience or undertake formal assessment in our sport.

The Club will endeavour follow the guidelines for provision of this, as detailed in section 13 of the safety webpages. http://www.sport.ox.ac.uk/sports-federation/safety

10. Clubs Complaints Procedure

10.1. The Club operates a procedure that allows Club members to raise complaints about issues, which might include the following:

• The safety of Club activities.
• Poor standards of instruction or leadership.
• The standard of equipment used for Club activities.
• Poor Club administration.
• The lack of suitable activities for their level of participation.

10.2. Complaints concerning Club safety or operational matters should initially be addressed to the Club President. If this does not prove satisfactory a written complaint should be made to the Sports Federation. If this reply is unsatisfactory then a written complaint should be made to the Director of Sport.

11. Club Social Functions

Social functions form an important part of a club’s activities. As a result, clubs have a responsibility for any organised activity, including social events. Please be reminded that clubs should under no circumstance place students under any pressure to take part in, or pass any form of initiation as part of their membership of the Club. All students should be able and encouraged to participate in student activities in an atmosphere free from discrimination or fear. All clubs are reminded that they operate within the overall framework of Oxford University and as an Oxford University club cases of disrepute at social functions will be treated seriously

12. Governing Body Recommendations

The Oxford University Association Croquet Club will operate so far as reasonably practicable, in accordance with our current NGB guidelines.

13. The Code of Conduct

The Code of Conduct Guidelines can be used as an appendix to the Code of Conduct and the Information is available in section 6 of the safety webpages at http://www.sport.ox.ac.uk/sports-federation/safety